BIMA are seeking a part time Finance & Operations Manager

16 Apr 2019

Posted by Rachel Johnson

Part time - flexible hours

We’re looking for an experienced, dynamic and committed new member of our small but mighty team. This person really is the backbone of BIMA: managing the day to day finances and operations of the business and well as having an understanding of the bigger picture and BIMA’s long-term goals. Predominantly this means getting to grips quickly with the workings of our regular events, flagship programmes and key partners and sponsors. We’re also convinced there must be smarter ways of working and opportunities to streamline in this area and we’ll be looking to this role for new perspectives and proposals.

The important stuff

The role is 3 days/21 hours per week – the working pattern can be flexible

Based: Shoreditch, London office location but can also work from home

Salary: £40k pro rata

What You’ll Be Doing:

Finance (sole responsibility for)

 - Overall responsibility for building P&Ls and budgets

 - Responsible for all invoicing, credit chasing and credit control

 - Actioning and reporting all spend including staff salaries

- Management of COS and revenue on all flagship events advising the Event Manager

- Oversight and point of contact on all bank accounts as well as the corporate pension account

 - Key account holder for Xero; Float; GoCardless; Stripe; Sagepay

 - Completing procurement documentation and ensuring company insurance is up to date


 - Ensuring all contracts are fit for purpose, kept up to date and compliant (staff and supplier)

 - Ensuring all trademarks are up to date and actioning renewals

- Ensuring all BIMA handbooks are kept up to date and adhered to

 - Providing support and data as required for BIMA Governance Meetings

 - Author and holder of security protocol documents and GDPR compliance documentation

HR & Operations

 - Set up, hold and update all staff records

 - Ensure all required licences and contractual arrangements are up to date and renewed

 - Oversee IT operations, including data, web domains, kit and software requirements

 - Maintain records of all IT kit and access codes and manage the IT supplier relationship

Skills & Experience

 - Finance qualifications preferred but not essential

 - Good analytical skills, able to understand, question and challenge a range of financial data

 - Good understanding of processes and workflows

 - Good knowledge of financial software such as Zero, Float and Sage and Microsoft Office

 - Strong ability to prioritise and work to tight deadlines

Who you are

 - Organised and able to manage a fast-paced workload

 - Self-motivated with diligent and detailed approach to completing tasks

 - Interested in the digital and technology industry

How to apply

Please send your CV and a covering letter to Holly Hall, by 3 May 2019

Rachel Johnson
Posted by Rachel Johnson

Rachel has recently joined BIMA having worked for more than 20 years in the world of Marketing. Rachel has many impressive client, charity and agency-side results to her credit and stories to tell. As both a team player and independent advisor, Rachel loves to see the bigger picture and is a strong strategic thinker. She has led ambitious projects for start-ups, worked alongside growing businesses and has been fortunate to work with some of the UK’s most respected and renowned agencies. A self-motivated original thinker, Rachel is also an extremely able marketer. She brings out the best in people at all levels. Her wealth of transferable skills includes project management – often with direct budgetary control - results-driven commercial awareness, proven networking strengths, digital marketing expertise and broad IT literacy. However, her achievements do not end there! In her spare time, she makes full-use of her Cumbrian home-town environment, walking, biking and running, and spending time as an enthusiastic side-line rugby and football mum for her two boys – Louie and Harley.

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